| Scheme for Financial Assistance for the Preservation and Development of Buddhist/Tibetan Culture and Art (Scheme Revised in     October 2011) | 
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               | Contact Details | Mr Yash Veer Singh (US), NAI Annexe, Building Janpath Phone: 23070790 | 
               | Objective | To  give financial assistance to the voluntary Buddhist/Tibetan  organizations including Monasteries engaged in the propagation and  scientific development of Buddhist/Tibetan culture, tradition and  research in related fields. | 
               | Criteria for Grants | i.  The voluntary Institutions/Organizations and Societies should be  registered as a Society under the Societies Registration Act (XXI of  1860) or similar Acts. ii. Only those Organizations which are mainly devoted to Buddhist/  Tibetan studies and have been functioning at least for the last three  years will qualify for applying for a grant.
 iii. The Organization should be of regional or all-India character.
 iv. The grants will be ad-hoc and of a non-recurring nature.
 v. Grants from this scheme will be given only to those organizations  which are not in receipt of grants from any other source for similar  purposes.
 vi. Financial assistance may also be given for construction of hostel  building, class rooms, school buildings and training centres.
 vii. Organizations which are doing good work in the field and having    resources for meeting matching funds will be given preference.
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               | Purpose and quantum of Assistance | Financial  assistance is given for all or any of the items listed below upto a  maximum of Rs.30.00 lakhs per year for any single organization.  In case  of the organizations of all-India character and running a school for  imparting monastic education, the financial assistance may be given  beyond the ceiling, on the recommendation of the Expert Advisory  Committee and approved by the Minister (Culture) in consultation with  the FA, Ministry of Culture. 
 
The maximum grant admissible to an organization would be 75% of the  total expenditure to be incurred on any item subject to maximum ceiling  fixed.  The remaining 25% expenditure or more should be met by the State  Govt./U.T. Administration failing which the grantee organization could  contribute the amount from their own resources. However, in the case of  North-Eastern States and Sikkim, funding will be shared between the  Government of India and the State Government in the ratio of 90:10  respectively failing which the grantee organization could contribute  from their own resources.      | S.No | Items | Maximum Amount per annum |        | i | Maintenance (Salary of staff, Off. Exp/Misc. exp) | Rs.5,00,000/- |        | ii | Research Project on promotion of  Buddhist/Tibetan Art and       Culture | Rs.2,00,000/- |        | iii | Purchase of books, documentation and cataloguing relating to       Buddhism | Rs.5,00,000/- |        | iv | Award of scholarships to monk/nunnery students | Rs.5,00,000/- |        | v | Holding of special courses on promotion of Buddhist/Tibetan       Art and Culture | Rs.2,00,000/- |        | vi | Audio- Visual Recording/Documentation/ Archiving of the       traditional materials for preservation and dissemination of       Buddhist Art & Culture | Rs.5,00,000/- |        | vii | IT upgradation and IT-enabled Teaching/ Training aids for       monastic/nunnery schools | Rs.5,00,000/- |        | viii | Transport facilities for monastic/nunnery schools and       monasteries located in remote areas | Rs.5,00,000/- |        | ix | Salary of teachers where organization is running a school       imparting monastic/ nunnery education | Rs.5,00,000/- |        | x | Repairs, restoration, renovation  of ancient monasteries and       Heritage Buildings  associated with Buddhism | Rs.30,00,000/- |        | xi | Construction/Repairs/Extension with toilet and drinking       water for   Class Rooms, School Buildings, Hostels and       Training Centres which are focused on Buddhist/ Tibetan Art       and Culture as well as skill development of traditional       craft for monastic/nunnery  school | Rs.30,00,000/- |  | 
               | Procedure for application | The  organization shall submit complete application alongwith the following  documents/information to judge the eligibility of the organization  through the concerned State Government/UTs.  The organisation, however,  located in North Eastern States, Sikkim, Leh and Kargil districts of  Jammu & Kashmir are exempted to submit their applications direct to  Ministry of Culture only with the recommendation of concerned District  Collector/Dy. Commissioner. 
 Recommendation :  The State Governments/UTs, District Collector/Dy. Commissioner while recommending the proposal will verify the following:
        |                 S.No. |                 Documents/information |          | i.                              |         Copy of the valid Registration Certificate clearly         showing the validity of the Registration. The copy         of the Registration Certificate will be duly         certified by a Gazetted Officer. |          | ii.                            |         Copy of Memorandum of Association           |          | iii.                           |         Copies of Audited Accounts for last three years. |          | iv.                           |         Copies of Annual Report for last three years. |          | v.                             |         Item-wise write-up on each activity to be undertaken         incorporating detailed break-up of funds sought, no.         of target beneficiary, time schedule of the Project,         etc. |          | vi.                           |         List of books to be purchased and their cost, if         applicable. |          | vii.                          |         Copy of registration certificate & other documents         in proof of ownership of the land/building in case         of civil construction, if applicable. |          | viii.                        |         Detailed Project Report for civil works         incorporating information, inter-alia, total land         availability, estimated cost item wise, phasing of         expenditure, completion schedule, approved estimates         from State PWD for each item, details of Architect,         details of class rooms – whether primary or         secondary, Number of class rooms, Number of students         per class rooms, what are the courses to be offered         and upto which class, etc., if applicable. |          | ix.                           |         Details of teachers - name, age, qualifications and         salary paid.  Proposal  relating to Salary of         Teachers will be subject to the   following: i.                          If the society is running a Monastic/Nunnery         School in its building or it is running a school in         its monastery. ii.                         Number of monk/nun students taking training         in such school. iii.                       Number of teachers, their age and         qualifications and salary paid to the teachers. iv.                        Is the Monastic/Nunnery School affiliated         with some local Education Board in the State or any         other Educational Board? v.                         Are the student’s day scholars or resident in         the school? |          | x.                             |         Proposal relating to Award of Scholarship to         students will be subject to the following         conditions:-                     i.  Criterion for selection of persons for payment         of scholarship.         ii.  Does the organization notify in the beginning         of the financial or academic year about the release         of scholarship to the candidates to apply for         scholarship? If yes mode of such notification and         proof be given. | i. Registration status of the organisation.
 ii. Whether as per Memorandum of Association the objectives and  activities of organisation are related to promotion of Buddhist/Tibetan  Art and Culture.
 iii. In case funds are sought for IT upgradation, transport facilities,  civil construction, salary of teachers whether a Monastery,  Monastic/Nunnery School exists/owned by the organisation.
 iv. Whether the organisation is capable of undertaking such projects.
 v. Recommend the activity/activities and the amount thereto.
 
 The Central Institute of Buddhist Studies, Leh will act as ‘Help  Window’, for the organisations located in Leh and Kargil districts of J  & K.
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               | Mode of and Conditions for Release of Grants | a.  Grant shall be given based on the appraisal of applications and  recommendation by the Expert Advisory Committee and thereafter  administrative approval and financial concurrence of competent  authorities in the Ministry of Culture. b. Grants will be paid in two equal instalments, the first being  normally released with the approval of the project.  The second  instalment will be released on receipt of duly audited statement of  accounts showing the utilization of the entire amount of grant plus the  share of the grantee/concerned State/U.T. Government and other documents  on behalf of Chartered Accountant.  The release of the balance of grant  will be decided on the basis of the actual expenditure incurred on the  project subject to the maximum limit.
 c. An organization in receipt of financial assistance under the scheme  shall be open to inspection by an officer of the Ministry of Culture,  Government of India or the State Government concerned.
 d. The accounts of the project shall be maintained properly and  separately and submitted to the Government of India as and when required  and will be subject to check by an officer of the Central Government or  the State Government or by the Comptroller and Auditor General of India  at his discretion.
 e. The organisation shall submit detailed break-up of expenditure under  the head “Maintenance” in a separate annexure forming part of accounts.
 f. The grantee shall maintain :
 i. Subsidiary accounts of the grants-in-aid received from the Government.
 ii. Cash book Register in hand written bound books duly machine numbered.
 iii. Grant-in-aid Register for the grant received from the Government and other agencies.
 iv. Separate ledgers for each item of expenditure like construction of hostel building, etc.
 g. The organization shall maintain a record of all assets acquired  wholly or substantially out of the Central Government grant and shall  not dispose of or encumber or utilize for purposes other than those for  which the grant was given without prior approval of the Government of  India.
 h. If at any time, the Government of India has reason to believe that  the sanctioned money is not being utilized for approved purposes, the  payment of grant may be stopped and the earlier grants recovered.
 i. The organization must exercise reasonable economy in the working of the approved project.
 j. The grantee organization shall furnish to the Ministry of Culture a  quarterly progress report of the project indicating in detail both the  physical achievements and the expenditure incurred on each of the  approved items separately.
 k. The organisations availing grant for civil works will not be eligible  for the grant for similar purpose for the next ten years.
 l. The grantee shall furnish PWD completion certificate and photographic evidence for Civil Works.
 m. The grantee shall submit five copies of the Research Project.
 n. The grant for Repairs, restoration, renovation of Heritage Buildings  associated with Buddhism is subject to certificate from Archaeological  survey of India.  An officer of appropriate level from ASI office/Circle  concerned will be associated by the organisation for this activity.
 o. Applications against which previous grant/Utilisation certificate is pending will not be considered.
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| Mode of Payment | All payments will be made through electronic transfers. | 
| Outcome of the Scheme | A  Performance-cum-achievement Report on the activity undertaken will be  submitted in triplicate, duly bound, at the time of seeking second and  final instalment to the Ministry and one copy to State Government/UT/Dy  Commissioner concerned as per the following format: 
      Scheme of Financial Assistance      for the Development of Buddhist/Tibetan Culture and Art                  Performance-cum-achievement Report 
        |         i.                      |         Name, address, Tel/Fax of the organisation |           |          |         ii.                     |         Sanction No. and date |           |          |         iii.                   |         Total grant sanctioned/ expenditure | 
          |           Item |           Grant sanctioned |           Expenditure           incurred |  
 |          |         iv.                    |         Location of the Project |           |          |         v.                     |         No. of beneficiaries |           |          |         vi.                    |         Performance-cum-Achievements item-wise with         photographs. |           |          |         vii.                  |         How it helped/will help for preservation and         development of Buddhist Culture and Art |           |          |         viii.                |         Any other point |           |                                                              Signature_____________         President/Secretary of organisation | 
| Incomplete applications | Incomplete  applications not supported by the required documents and applications  received without recommendation of the prescribed authority will not be  considered and summarily rejected. | 
| Special Provision | The  Expert Advisory Committee on the scheme is empowered to recommend or  reject any proposal received without or with the recommendation of State  Government/U.T. administration/ Local Administration and also to  recommend the amount beyond the maximum limit but not exceeding Rs.1.00  crore from this scheme, in respect of any proposal which is of  outstanding merit for which the EAC feels that the  maximum limit would  not be sufficient for undertaking the said project, with the approval of  Minister (Culture) and concurrence of AS & FA, Ministry of Culture. | 
| Inspection and Monitoring | Inspection would be carried out by Ministry officials every year at  least in 5% of the cases.  The concerned State Govt/UTs Administration,  District Collector/Dy Commissioner will also monitor. | 
| Penalties in case of misutilisation of Grants | The  members of the executive body of the organisation would be liable for  recovery of misused grants.  The organisation will also be blacklisted  for misuse of funds, fake registration certificate, etc.  All immovable  assets created from the Government grants would be taken over by local  administration prescribed by the Ministry. |